{"id":387,"date":"2018-07-30T10:18:14","date_gmt":"2018-07-30T10:18:14","guid":{"rendered":"https:\/\/isquaredemo.com\/MLT\/threegraceslegal\/document-handling\/"},"modified":"2018-07-30T10:18:14","modified_gmt":"2018-07-30T10:18:14","slug":"document-handling","status":"publish","type":"post","link":"https:\/\/isquaredemo.com\/MLT\/threegraceslegal\/blog\/document-handling\/","title":{"rendered":"DOCUMENT HANDLING"},"content":{"rendered":"<p><img fetchpriority=\"high\" decoding=\"async\" style=\"display: block; margin-left: auto; margin-right: auto;\" title=\"GDPR complaint document handling \" src=\"https:\/\/isquaredemo.com\/MLT\/threegraceslegal\/wp-content\/uploads\/2025\/10\/document.jpeg\" alt=\"GDPR complaint document handling \" width=\"703\" height=\"508\" \/><\/p>\n<p>Document management solutions provide:<\/p>\n<ul>\n<li>structured organisation and control of documents<\/li>\n<li>enable search<\/li>\n<li>provide document security, audit, versioning<\/li>\n<li>capability to manage retention<\/li>\n<\/ul>\n<p>What they are not necessarily capable <strong>of is identifying and separating personally identifiable information (PII) from everything else in each document. \u00a0<\/strong><\/p>\n<p><strong>Access <\/strong><br \/> Processes must be implemented to grant or remove access to PII when staff join, move within or exit the company.<\/p>\n<p><strong>Encryption \u00a0<\/strong><br \/> To be compliant with GDPR, documents must remain encrypted whether stored in document management, in-transit, stored locally or when backed up for disaster recovery.<\/p>\n<p><strong>Remote Working<\/strong><br \/> The use of personal equipment to store documents or public Cloud solutions create a potential exposure.<\/p>\n<p><strong>Breach Notification<\/strong><br \/> If it can be proven that a document is encrypted, then the obligation to report a breach to the data subject is removed, however, the ICO must be notified within 72 hours of the breach becoming known.<\/p>\n<p><strong>Rights of the Data Subjects:<\/strong><\/p>\n<ul>\n<li><strong>Right to be Informed<\/strong><\/li>\n<li><strong>Right to Access<\/strong><\/li>\n<li><strong>Right to Rectification<\/strong><\/li>\n<li><strong>Right to Erasure<\/strong><\/li>\n<li><strong>Right to Restrict Processing\u00a0<\/strong><\/li>\n<li><strong>Right to Data Portability<\/strong><\/li>\n<li><strong>Right to Object\u00a0<\/strong><\/li>\n<li><strong>Rights related to automated decision making and profiling\u00a0<\/strong><\/li>\n<\/ul>\n<p>\u00a0<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Document management solutions provide: structured organisation and control of documents enable search provide document security, audit, versioning capability to manage retention What they are not necessarily capable of is identifying and separating personally identifiable information (PII) from everything else in each document. \u00a0 Access Processes must be implemented to grant or remove access to PII [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[10],"tags":[],"class_list":["post-387","post","type-post","status-publish","format-standard","hentry","category-blog"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>DOCUMENT HANDLING<\/title>\n<meta name=\"description\" content=\"GDPR compliant document handling.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/isquaredemo.com\/MLT\/threegraceslegal\/blog\/document-handling\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"DOCUMENT HANDLING\" 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